Tenant Guidelines

Reasonable Use Rules for the AVS Properties Facility

Several tenants share common spaces in the AVS Properties building. It is expected that all tenants follow some reasonable rules to make sure all common area spaces are available for everyone and the overall facility is safe. AVS Properties reserves the right to modify these rules on an “as needed” basis. If AVS Properties receives a complaint from a tenant, AVS Properties will address the problem as quickly as possible to work things out. This list should be shared with all tenants’ employees.

Hallways and Other Public Spaces

Hallways are to be kept clear at all times primarily for fire safety reasons but also for aesthetic reasons. Tenants are not allowed to store anything outside of their designated space (the space the tenant is renting) without the written permission of the landlord.

Parking

The tenant parking spaces include all spaces west of the handicap space all the way to the street. There is plenty of convenient parking for all tenants and visitors.

The parking spaces immediately outside the main front entrance are reserved for customer/visitor parking for all tenants during normal business hours. These spaces run approximately from the handicap parking space east to the spaces reserved for a tenant in the NE corner of the building.

Entrances

Tenants may use the main front door or the entrance to the lunchroom on the west side of the building.

Tenants Privacy

It is expected that all tenants will respect the privacy of other tenant’s spaces, whether it is behind a locked door or not. If you do not have official business in another tenant’s space, you should not enter it. You should never enter another tenant’s space after normal work hours unless you have received permission from that tenant. This applies to any of your guests as well.

Security/Surveillance

AVS Properties may use electronic surveillance (video and audio) in the common areas to help safeguard people and the facility.

Guests and Visitors

Guests and visitors need to abide by all the same rules as the tenants. At no time should visitors or guests be allowed to walk the building freely, especially after normal business hours.

Pets

Pets should not be brought into the facility without prior consent of the landlord. If permission is given, your pet must be in your control at all times and any damage caused by your pet will be billed to you.

Quiet Enjoyment

All tenants should take necessary steps to prevent noise created by them from spilling over to other tenant’s spaces. This could include, but is not limited to, radios, stereos, TV’s, loud phone calls or meetings. It is suggested that doors be closed to contain any noise to your space.

Maintenance/Cleaning

We suggest you vacuum your space on a monthly basis. You are welcome to borrow the vacuum cleaner stored in the Janitor’s Closet. If you use it, please return it immediately when finished. It is only intended for normal carpet cleaning and it is not to be used in any wet areas. You can empty your waste baskets in the large trash bin also located in the Janitor’s Closet.

The landlord requests that if the tenant observes major issues requiring maintenance, that they report it to as quickly as possible to the landlord so repairs can be made in a timely manner. The landlord will replace burned-out light bulbs in the ceiling fixtures at no-charge to the tenant – just let us know.

Any damage caused by the tenant will be fixed at their expense.

Making Reservations for Conference Rooms

There is a conference room that is available to tenants. Reservations are suggested. You should make reservations using the laptop located at the Lobby counter or you can call the landlord and he will do it for you. If your need for this room changes, please update your request right away so the space is made available to others.

Phones

Phones are the responsibility of the tenant. Most tenants use their mobile phones.

Use of Shared Equipment

The shared services such as Internet service which is included in your agreement is based on limited usage. If your usage becomes high or starts interfering with other tenant’s business, you will need to make other arrangements. We ask that you treat any shared equipment well and report any problems immediately to the landlord.

Lunchroom/Breakroom

It is expected that all users of this space will keep it clean and orderly. You will need to place any shared dishes that you use in the dishwasher – please do not leave them in the sink or on the counter.

There is a refrigerator available to everyone on a limited basis. It is your responsibility to keep your items “fresh” and to remove old items.

A vending machine with soda and snacks is available for all tenants. If you encounter any issues with this vending machine, please contact Canteen Vending using the information located on the vending machine.

Restrooms

Professional cleaning is provided two to three days per week. We ask that everyone do their part to help keep these restrooms clean and orderly – as you use the space, including replacing toilet paper on the dispensers, keeping paper off the floor and wiping out the sink if it’s dirty. If the toilet is clogged, please use the plunger provided in the restroom. Please report any maintenance problems immediately to the landlord.

Patio

It’s great to be outside on nice days but please help keep this area clean and free of litter.

Smoking

AVS Group Properties is a No Smoking facility. There is no smoking of any type allowed at any time inside any portion of the building. There are cigarette butt receptacles outside near the entrances for you and your guests to use. Please avoid smoking too close to any of the doors as we do not want any smoke entering the building.

Use of AVS Properties Network

Most tenants utilize the AVS Properties wireless network to get access to the internet. All computers using the AVS network will need follow some basic guidelines for the proper use of the AVS network. It is inappropriate and unacceptable to display, print or transmit obscene, abusive, sexually explicit, threatening, hateful or harassing materials over the network. Regardless of intent, use of the network in this manner reflects poor judgment and endangers the reputation of the other tenants. AVS’s firewall does block certain, inappropriate sites. If you want to access a site that is being blocked but should not be, please contact the landlord to have your site “safe listed”.

You can, at your own expense, install your own internet service that bypasses the AVS firewall. You will need to work with the landlord to assure your provider installs their service correctly in the AVS building.

Illegal Activities and Substances

Illegal drugs or other illegal substances are not allowed anywhere on AVS Group property, including the building, parking areas, and green space.

Any activity that is considered illegal is not allowed anywhere on AVS property, including the building, parking areas, and green space.

Violation of this rule will result in immediate termination of the tenants rent agreement.

Firearms and Hazardous Materials

Legal firearms are allowed in the AVS facility as long as they are being handled in a safe and legal manner at all times.
Hazardous materials are not allowed on AVS property, including the parking areas and green space.

Last Updated: 02/28/20